A/P Services and Processing

Every business has bills to pay, and most have some type of A/P procedure in place. However, many A/P departments are not efficient and may even be costing you money with missed early payment discounts, late fees, lost invoices, and time consumed with phone calls and faxes to request additional paperwork.

Business Process Outsourcing Diagram
A/P Automation Videos

We can help you streamline your accounts payable processes, so that your bills get paid on time, every time.

We'll set up an A/P post office box for you, and help you direct all of your incoming invoices to the PO box.

Upon receipt we'll scan each incoming invoice and upload to your on-demand ECM system. You have no additional hardware of software to purchase and maintain. We'll have you're A/P processing system up and running quickly, so that we can help you streamline the entire accounts payable process, including invoice management, routing, approval, collaboration and records retention scheduling. You'll pay a low monthly subscription fee (probably less that you're losing now in lost prompt payment discounts).

With our on-demand system, you can:

  • Monitor all incoming invoices and related documents (PO's, notes, disputes, etc.)
  • Ensure timely payment to take advantage of prompt payment discounts and eliminate late payment fees
  • Virtually eliminate data input errors with automated OCR
  • Compare approved purchase order amounts to invoices and eliminate overpayment
  • Automate accounting processes and approvals by using automated routing for review, approvals, and processing

Beyond invoices and payments, our on-demand system can also help you comply with the many regulations surrounding accounting and financial industries:

Enhance Efficiency, Gain Control and Save Money with ImageSilo®

In the ever-changing financial services industry, you need the best Information Technology (IT) systems to stay ahead of the competition and to comply with regulations. Continuously increasing amounts of documents stifle productivity in a paper-based system. Enterprise Content Management (ECM) converts physical documents into electronic records. We help you to transform your business:

  • Improve the efficiency of information management with automation.
  • Secure information to control regulatory compliance.
  • Customize your system to reduce costs and to save money.

Gain Efficiency by Transitioning to ECM

Your customers are relying more and more on immediate information availability. You need Paper Alternative and ImageSilo® to meet their needs and to improve efficiency of business operations. Document management technology is a key industry movement, and our services and solutions help to keep you in a competitive position.

  • Integrate ECM with your accounting application to tranform your information system into a single electronic source making documents accessible for rapid retrieval.
  • Improve indexing speed and accuracy with text and barcode recognition capabilities.
  • Initiate a workflow process to ensure daily tasks are handled efficiently and properly.

"...Businesses will be looking for IT systems that ensure their front offices are performing as well as they can, while they will want to make their back offices more automated."

— Daniel Mayo
     Industry Analyst Ovum

Control Records for Security and Compliance

Information security is the most important aspect of your financial affairs. ImageSilo® makes it fast and easy to control your information for security and compliance. Maintain complete record access for information demands, while establishing a reputation for exemplary security and control.

  • Protect financial records using multiple security features, including redaction to hide sensitive information from unauthorized users.
  • Track transaction history, system activity and information disclosures through extensive audit trails.
  • Safeguard records from premature deletion with retention policies.

"ImageSilo® helped minimize our capital expenditures by allowing us to pay for the use of the software on a monthly basis. Since the software is provided as a service, our IT staff isn't burdened with performing ongoing maintenance, support and upgrades."

— Brett Lammers
     Chief Operating Officer BancWest Investment Service

Paper Alternative is your source for ImageSilo®