HR Records Management

Paper Alternative has the tools to digitize and track all of your human resources documents, including resumes, cover letters, vacation requests, salary increases, sick leave, employee reviews, disciplinary actions, etc. And if there is an audit or you need to deliver an EEOC report, you can ensure your policies have been followed, your records are in order and immediately accessible.

Electronic Records Improve Efficiency

The amount of information flowing into HR is continuously increasing. From the moment a position is created or becomes available until well after an employee is no longer with the company, detailed information must be documented, archived and accessible. Paper Alternative solutions enable you to quickly convert paper records to electronic documents, improving your efficiency while managing employee services.

  • Capture information and convert paper documents to electronic files with an unprecedented level of power, efficiency and ease.
  • Manage all personnel documents in a single, searchable system that improves information retrieval capabilities.
  • Streamline internal procedures by automating document routing and approval.

Enable Accessibility while Maintaining Control of Security

Whether paper or electronic, personnel records must be archived and protected. Federal and state laws require records retention while maintaining employee privacy. At the same time, it is important that information be accessible quickly. We can help you maintain information security effortlessly, while safeguarding information and allowing secure accessibility.

  • Control employee access using sophisticated security settings.
  • Hide or redact sensitive information within personnel files, adding control but also keeping non-sensitive parts of the file available.
  • Track who received what information, when and why using disclosure reports.

Reduce Costs and Save Money by Outsourcing

Storing paper documents and managing information across multiple systems can be costly and time consuming. Save money with ImageSilo®, cloud-based ECM for your HR records; it doesn’t require any Information Technology (IT) resources, which provides a lower cost of ownership.

  • Implement a comprehensive ECM system without costly capital investments.
  • Remove paper filing systems and save on both storage space and storage costs.
  • Get a quick return on investment with minimal impact to employee services.